Overview
Communications Manager Jobs in New York, NY at Capital Rx
WELCOME TO MRCE: JOIN OUR VISION IN THE HEART OF NEW YORK CITY
Are you ready to elevate your career in a location as dynamic as your aspirations? Imagine working just steps away from Penn Station in our newly renovated offices, where the pulse of NYC fuels our passion for excellence. At MRCE, we’re not just engineers; we’re pioneers crafting the future with over a century of expertise and a Treasury of Knowledge™ at our disposal.
WHAT WE OFFER
Joining MRCE means being part of a legacy that blends the wisdom of seasoned professionals with the fresh insights of newer generations. We pride ourselves on a culture that champions innovative, practical solutions and a collaborative spirit that has driven us for more than 100 years. Here, your work is more than a job – it’s a journey to make a tangible impact on the world.
COMPREHENSIVE EMPLOYEE BENEFITS
At MRCE, we understand the importance of a comprehensive benefits package for our employees. We offer Medical, Dental, and Vision coverage, as well as 401k plans and Life/AD&D insurance. Additionally, our team members have access to Flexible Spending Accounts (FSA)/Dependent Care Accounts (DCA), and Commuter benefits, all designed to support a balanced and fulfilling life both at and outside of work.
YOUR PATH HERE
With MRCE, you will not only contribute to iconic projects but also grow in a firm that appreciates your unique skills and passions. If you’re looking to combine your talents in marketing and administration with a steadfast commitment to excellence in the engineering sector, we invite you to apply.
Let’s build tomorrow together. Embark on a career that’s as ambitious as it is rewarding at MRCE, right in the heart of New York City.
POSITION OVERVIEW
We are seeking a dedicated Marketing & Proposal Assistant to support our Marketing Manager and leadership team. In this pivotal role, you will coordinate our proposal processes and support marketing initiatives that enhance our brand presence. Whether it’s managing proposal submissions, preparing for high-profile events, or maintaining our client databases, you will ensure that our marketing efforts resonate as powerfully as our engineering solutions.
ESSENTIAL FUNCTIONS
Proposal Generation
Oversee the proposal process from initiation to completion, including coordination with staff and clients, developing project sheets, creating qualification packages, and maintaining related documentation.
·Maintain project databases with proposal and project data.
Maintain proposal and marketing materials such as resumes, project photos and direct mailing lists; assist in creating templates for various documents.
Update Personnel database information on existing and new staff.
General Marketing, PR, Social Media Support
Execute internal and external marketing and branding initiatives (for example, lobby screen, email and social media postings and announcements, end of year staff presentation).
Assists in updates of marketing, corporate identity, and proposal collateral materials as needed (such as brochures, profiles, project sheets, staff resumes, business cards, forms, and trade show and career fair exhibits), ensuring the latest materials are always available when and where needed.
Create and post Social Media Postings on the firm, interesting events, firm services, firm personnel (promotions, projects, etc.), and other topics on company pages (such as LinkedIn) and assist with drafting and sending email announcements via Constant Contact.
Maintain calendar and attendance of office seminars.
Maintain calendar of upcoming conferences and seminars where personnel can place papers or make presentations.
Events Support
Coordinate company and marketing events and launches.
Coordinate technical talks or presentations within the company.
Assist in coordination of in-office events and professional events (conferences, career fairs, seminars).
Assist with company projects such as branded clothing catalogue, holiday party and social events.
REQUIRED AND PREFERRED QUALIFICATIONS
Education: Bachelor’s degree, preferred in Marketing, Communications, English or related field
Required Experience, Skills, and Knowledge:
0-2 years’ administrative support experience
Preferably with some work in marketing and/or proposal coordination, but includes experience in general administrative support with high level of detail, high volume documentation support, etc.
Strong Microsoft office skills, particularly in use of Microsoft Word, PPT, and Excel
Great communication skills (written and verbal) with the ability to interact and collaborate effectively with all types of personalities.
A positive attitude, enthusiasm, and a motivated self-starter.
Great multitasking and time management skills, responsive to fast-paced environments, team-oriented work ethic, and the ability to self-manage project assignments from start to finish with minimal oversight and under tight deadlines.
Preferred Experience, Skills, and Knowledge:
Experience in fields of Engineering, Construction (AEC), Architecture, or other related fields.
Some basic knowledge of marketing procedures, campaigns, and tools.
Some experience working with proposals, RFPs, etc.
Some graphic design, image work experience preferred.
Note that the ability to learn and use the following tools effectively will be required if hired, even if you do not have these experiences now.
Adobe Suites (Photoshop, InDesign, Lightroom, etc.)
Database tools (such as Unanet, Sales Force, or FileMaker).
SUPERVISION RECEIVED:
Reports directly to the Marketing Manager
SCHEDULING REQUIREMENTS
Some flexibility in scheduling is needed, such as ability to work evenings and weekends for events or meeting proposal deadlines
WORKPLACE LOCATION REQUIREMENTS
Requires daily in-office presence
TRAVEL REQUIREMENTS
Possibility of travel, locally by car or public transportation
COMPETENCIES:
Interpersonal Skills: Building constructive working relationships characterized by a high level of cooperation and mutual respect; communicating respectfully and listening to others while making an attempt to understand alternative viewpoints.
Quality of work & attention to detail: Completes and delivers work that fulfills the requirements of the assignment.
Organization & Productivity: Efficiently uses time; plans and prioritizes work effectively; completes assignments on schedule; seeks to assist in areas outside of standard scope of responsibility; executes tasks in timely manner.
Ethics and Compliance: Acts with honesty and integrity at all times. Conducts Firm business in ethically and in full compliance with the company handbook.
Contributes Constructively: Provides helpful, relevant, and original ideas that result in improvements to work and deliverables.
Positivity & optimism: Maintains a positive outlook; faces challenges with optimism; sees the possibilities in all situations.
Accountability: Takes personal accountability for actions, rather than placing blame on others.
Initiative & Follow Through: Identifies what is needed to be done and does it before being asked or before the situation requires it; acts quickly to achieve results; sees tasks through to the end. Is dependable and reliable and brings their best each day and to every task.
Adaptability/Flexibility: Adapting to changing needs, conditions, and work responsibilities; meeting deadlines, and maintaining composure in stressful situations; open to different and new ways of doing things; willing to modify approach.
Communication Skills: Demonstrates mastery of both written and verbal communications, delivering clear and organized thoughts.
Attendance & Punctuality: Shows up on time each day and puts in the hours needed to get the work done.
Technology: Must be proficient in Microsoft Office (including competency in use of Excel, Word, PPT, Outlook), ability to learn and use relational databases (such as Unanet), and the ability to learn new programs and skills as needed.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. MRCE retains the right to change or assign other duties to this position.
MRCE is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal,
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Communications Manager
Company: Capital Rx
Location: New York, NY
