Overview
Community Development Assistant Jobs in Salem, OR at Willamette Vital Health
Community Development Assistant
Willamette Vital Health, your local nonprofit that helps families through one of the most difficult times in life — losing a loved one — is searching for a Community Development Assistant. If you have the ability to establish, build, and maintain respectful and professional relationships with donors, team members, professional groups, volunteers, and the general public, we would love to meet you.
The Role:
The Development Assistant has an important role in the success of fundraising initiatives and donor stewardship by providing administrative support to the Community Development Manager and Team. Responsibilities include providing excellent customer service, donor database management, donor relations, direct mail appeals, and planning/executing special events. We are looking for a perceptive contributor who has great attention to detail, excels in a fast-paced environment, is creative, works independently and collaboratively, and is adaptable. The ideal candidate is professional and confident with donor management recordkeeping, donor relations, letter writing, and supporting fundraising events.
Your Impact. With your attention to detail, strong organizational and customer service skills, and solid time management, you will help run a highly successful and organized community development program.
Essential Functions/Major Responsibilities:
Database Management and Gift Processing
Serves as point person for monthly giving data and accurately processes and records all of the organization’s gifts, pledges, and pledge payments into the Donor Perfect database daily and produces timely acknowledgments, tax letters and receipts.
Serves as the primary liaison between Community Development and the Accounting Department.
Provides excellent donor relations customer service support by responding to donor inquiries and questions via phone, email, and mail.
Performs data entry and manages the entire data entry process to ensure that donor information is accurate, updated, and relevant. Effectively utilizes Donor Perfect, EMR, Excel, Word, and other software programs to update, capture, retrieve, calculate, and report data and/or manage fundraising lists.
Pulls reports and queries from donor database and develops donor reports in Excel as directed. Continually updates and corrects database records. Creates, updates, and assembles mailing lists from donor database and the electronic patient record system for direct mail appeals working with direct mail agency and other vendors as needed.
Provides phone back up and assistance for donation specific questions and needs.
Regularly updates donor acknowledgment language and writes donor correspondence as needed.
Responds to various returned mail issues.
Operates within defined budgets and maintains budget tracking reports for events and appeals.
Assists in developing standards and procedures for data and database use to ensure that proper documentation, procedures, and policies are maintained for data integrity and to support ethical and successful fundraising practices.
Special Events Coordination
Serves as support to Community Development team for fundraising, community, and stewardship events, both on and off site
Identifies and helps coordinate logistic special events with a fundraising component, partnering with local businesses and organizations for sponsorships and in-kind donations.
Assists and participates in special events planning, logistics, and actual events.
Provides donor development, community outreach and volunteer staff support for annual special events.
Maintains invitation, registration and response lists for special events using donor software and Excel.
May help coordinate and provide training for volunteers during special events.
Specific Job Skills
Must have excellent customer service and communication skills and be comfortable working independently, as part of a team, and with large groups.
Must be highly organized, have an excellent attention to detail , and use effective time management while handling multiple tasks and projects.
Must demonstrate a high level of computer proficiency in a Windows/PC format, including Microsoft Office, Excel, Donor Management Software, and electronic medical records system (EMR).
Must have excellent and legible writing skills.
Must have good mathematical skills
Education and Experience
Bachelor’s degree in business, nonprofit management, or related field is preferred.
Experience in nonprofit development database management
Experience planning, support, organization, and execution of special event preferred.
Certification/Licensure
Must have valid Oregon driver’s license, dependable transportation, and proof of current automobile insurance.
Why Willamette Vital Health:
You’re offered…
Competitive salary and 401-k with matching contributions
Health benefits and pre-tax spending accounts for healthcare (FSA) and dependent care (DCA)
Excellent Paid time Off (PTO) program
Collaborative training and orientation
Ongoing education and support
Option to purchase several programs at low cost: critical illness/accident insurance, voluntary life insurance, ID/Legal Shield, FIGO pet insurance
Who We Are:
It’s not our organization itself that delivers deeply impactful work. It’s our people. We provide rewarding careers for passionate, caring, empathetic, resilient, and dedicated employees who work together to create the best care possible for those facing serious illness and grief. We believe personalized care and grief support should be available to all who need it, so we provide our services regardless of ability to pay.
Thank you for your interest in joining our team of professionals. Willamette Vital Health is an Equal Opportunity Employer dedicated to providing a diverse, equitable and inclusive work environment. We do not discriminate on the basis of race, color, national origin, physical characteristics, age, religion, creed, gender, gender expression, sexual orientation, marital status, mental or physical disability, or veteran status. All qualified candidates legally able to work in the United States are encouraged to apply.
Job Type: Full-time
Pay: $20.00 – $23.00 per hour
Expected hours: 36 – 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Dependent health insurance coverage
Employee assistance program
Health insurance
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Do you have experience creating and maintaining financial/donor databases?
Have you directly participated in community not-for-profit events?
Do you have experience drafting and writing donor letters and correspondence?
Education:
Bachelor’s (Preferred)
Experience:
non-profit fundraising: 1 year (Required)
Hospice: 1 year (Preferred)
non-profit database management: 1 year (Required)
non-profit special event planning: 1 year (Preferred)
License/Certification:
Driver’s License (Required)
Shift availability:
Day Shift (Required)
Ability to Commute:
Salem, OR 97304 (Required)
Work Location: In person
Title: Community Development Assistant
Company: Willamette Vital Health
Location: Salem, OR
