Overview
Executive Assistant Jobs in Pleasanton, California, USA at Sunbelt Controls
Job Description
We are seeking an Executive Assistant with a marketing background who is proficient in utilizing social media platforms, particularly Linked In, to enhance our company’s brand and attract
top talent
. The ideal candidate will have experience creating engaging flyers and content for various media platforms.
In this position, you will perform a range of administrative duties while assisting in the implementation and execution of the Executive’s goals and activities in a timely manner.
ESSENTIAL FUNCTIONS:
Schedule and coordinate meetings, ensuring preparation and execution of meeting materials,communicationinvites, agendas, presentation material, scheduling caterers (where applicable), take meeting notes, and other relevant materials. Follow-up on action items from meetings on behalf of the Executive.
Calendar management – Plans, coordinates, and ensures that the Executive’s schedule is followed and respected by providing gatekeeper / gateway support and creating win-win situations for direct access to each person’s time / office.
Lead social media strategies, achieving notable follower growth and engagement
Provides a bridge for smoothcommunicationbetween the Executive and internal departments; demonstratingleadershipto maintain credibility, trust and support withsenior managementstaff.
Support, collect, organize, and analyze information from various departments as needed.
Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Successfully completes critical aspects of deliverables with ahands-onapproach, including drafting letters, personal correspondence, and other tasks.
Prioritizes conflicting needs – Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
General administrative duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
Develop, edit, copy, and assemble work products, which include (but are not limited to): proposals, submittals, manuals, presentation packages, marketing materials, legal documents, reports, etc.
Send and/or distribute various correspondence via the most appropriate method.
Arrange travel plans and itinerary and complete expense reports.
Maintain accurate filing system and document control.
Plan, coordinate, organize and help at various company events and celebrations.
May provide support to other departments on assignments, special projects, committees, or other organizational needs.
Maintain department office environment and replenish office supplies.
Other tasks and duties as assigned by supervisor and/or upper management.
Marketing-Specific Responsibilities:
Assist in the development and execution of marketing campaigns and strategies.
Coordinate with the marketing team to gather content and materials for promotional activities.
Prepare and edit marketing presentations, reports, and other materials.
Manage social media accounts and content posting schedules.
Conduct market research and analyze trends to support marketing initiatives.
Collaborate with internal teams to ensure consistency in branding and messaging.
EDUCATION AND EXPERIENCE:
Bachelor’s degree or equivalent work experience.
5+ year…
Title: Executive Assistant
Company: Sunbelt Controls
Location: Pleasanton, California, USA
Category: Administrative/Clerical, Marketing / Advertising / PR
