Overview
Executive Assistant, AMEX Ventures Jobs in New York, United States at American Express
Title: Executive Assistant, AMEX Ventures
Company: American Express
Location: New York, United States
You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
About American Express VenturesAmerican Express Ventures (“Amex Ventures”) is the corporate venture capital arm of American Express focused on early-stage investments across fintech, commerce and enterprise software. With a global mandate, Amex Ventures plays a key role in investing in game-changing startups with strategic relevance to American Express. The team also helps portfolio companies and startups to commercialize partnerships with American Express business units.
Amex Ventures has backed more than 100 category-defining founders in its 10+ year history. Notable investments include Plaid, Stripe, Toast, Bill.com, Instacart, Firework, Airbase, among others.
Job Scope & ResponsibilitiesThe Executive Assistant in this role will support two Vice Presidents on the Amex Ventures team and will be instrumental in the team’s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners both inside and outside of the organization. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently to coordinate events and manage marketing assets on behalf of the team. Building positive relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position.
Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
Calendar management, including scheduling meetings with various colleagues internally and externally
Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
Assisting with timekeeping and payroll duties
Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
Handling organization charts and team rosters
Booking and coordinating travel arrangements including air and hotel bookings
Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
Processing of requisitions and other invoices, ordering supplies and handling ticket requests
Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
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