Overview
Executive Assistant, NA Marketing, E-Commerce, Buying & Planning Jobs in New York, NY at Ralph Lauren
Title: Executive Assistant, NA Marketing, E-Commerce, Buying & Planning
Company: Ralph Lauren
Location: New York, NY
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company’s brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world’s most widely recognized families of consumer brands.
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
To provide assistance and organization in the areas of scheduling, communication, budgeting, travel, and record keeping for the Head of NA Digital and Head of NA Marketing.
Managing calendars on a daily, weekly and monthly basis, including all appointments, meetings and video calls
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Create memos, meeting agendas and other correspondence
Keep updated organizational charts and employee distribution lists for communications
Serve as lead for special event planning for offsite/onsite meetings
Attend meetings and take notes, as needed
Set up all travel arrangements including flights, hotels, itineraries and visa paperwork.
Create travel itineraries that includes contact numbers, meeting locations, etc.
Assist in the preparation of presentations and reporting for weekly, monthly, quarterly team meetings
Support in office meetings with IT devices, room set-up and other coordination as needed
Managing phones/messages and responding to basic requests for information
Track and process all Corporate Card and invoice expenses on a monthly basis
Send and track packages when necessary
Act as liaison between executive and internal/external stakeholders
Create office reservation in Workday
Assist with special projects as assigned
Salary range: $31.01 – $42.79 hourly
Experience, Skills & Knowledge
Administrative support at executive level preferred
Advanced proficiency in Zoom, MS Teams and Microsoft Office Suite
Strong written and verbal communication skills, including the ability to interface with key executives in a professional manner
Ability to establish relationships cross functionally, navigating ambiguity and using strong judgment to problem solve creatively
Ability to exercise independent judgement and initiative within established guidelines
Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.
A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.
Must be highly organized and detail-oriented, with ability to prioritize and multi-task
High level of discretion and integrity in handling sensitive and confidential information.
Experience with travel planning and calendar management
Ability to set priorities, meet deadlines and follow through
Willingness to travel and work overtime, and on weekends with short notice
