Overview
Marketing Admin Assistant Jobs in Riyadh, Saudi Arabia at ManpowerGroup Middle East
Title: Marketing Admin Assistant
Company: ManpowerGroup Middle East
Location: Riyadh, Saudi Arabia
Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will serve also as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.
Key Responsibilities:
Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policies
Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events
Responsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning)
Responsible in timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentation
Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events
Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics
Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely manner
Post event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacks
Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured
Manage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment
Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation
Work closely with Vendor Management Specialist to maintain a systematic list of marketing materials
Responsible in the record management of relevant business records; with high attention to privacy and record retention policy
Requirements and Qualifications:
Preferably at least 2-3 years administrative support, with marketing background
Preferably with event management experience
Project Management
Decision Making and Problem Solving
Planning and Organization
Excellent Communication
Customer Focus
Influence and Negotiation
Attention to details
Ability to work under pressure
Ability to work effectively through cross-functional team and third parties
