Overview
Marketing and Proposal Coordinator Jobs in Acton, MA at Geocomp
Job Description Overview:
Join our dynamic team at Geocomp—we’re passionate about innovation, technical excellence, and helping our clients solve complex infrastructure challenges. We’re looking for a proactive, highly organized professional to step into the role of Marketing & Proposal Coordinator. If you’re a strong writer, great at multitasking, and excited about building new systems, this role offers the opportunity to make a big impact across both marketing and business development.
This is more than a coordination role—it’s a chance to take ownership of our proposal function, improve how we market our expertise, and contribute to a growing company. The ideal candidate has AEC industry experience, a collaborative mindset, and the drive to create tools and processes that scale as we grow.
What You’ll Do
Proposal Development (Primary Focus) -Must Have Skillset:
Develop and build an internal proposal process and resource library to improve efficiency and support scalability as the company grows.
Lead and manage the full proposal lifecycle—from kickoff to final delivery—ensuring each submission is accurate, polished, and on time.
Collaborate with subject matter experts, technical staff, and sales teams to gather input and align messaging with client needs.
Write and edit clear, persuasive proposal content tailored to each opportunity.
Create visually engaging layouts using branded templates and design tools to enhance readability and impact.
Build and maintain a proposal content library, including templates, project descriptions, resumes, and standard content.
Conduct final reviews and quality checks for accuracy, consistency, and adherence to brand and RFP requirements.
Monitor industry trends and client feedback to inform proposal strategy and continuously improve content.
Marketing & Communications Support:
Coordinate logistics and materials for conferences, trade shows, and other marketing events.
Support the development of content for email campaigns, social media, and digital marketing channels.
Assist in strengthening internal communications and ensuring marketing tools and resources are accessible across teams.
What Success Looks Like
You’ve improved the efficiency and quality of our proposal process.
You’ve built a central repository of reusable content, graphics, and templates.
You’ve helped elevate our marketing materials and brand visibility.
You’re seen as a go-to resource by colleagues across the firm.
You’ve contributed to a team that plays a key role in generating revenue for the firm.
What We’re Looking For:
MUST HAVE Skillset: 2–3 years of proven proposal experience, preferably in the AEC industry.
Strong writing and editing skills; able to tell a clear story.
Organized, deadline-driven, and able to manage multiple priorities.
Collaborative mindset with the confidence to lead when needed.
Familiar with Microsoft Office, Adobe Creative Suite, and CRM/marketing tools like HubSpot or Salesforce.
Excited to improve systems and build new processes from the ground up.
We offer:
A supportive, inclusive, and entrepreneurial work environment
Opportunities to lead and influence internal systems and strategy
Competitive salary and comprehensive benefits
Professional development and long-term growth across the built environment and technology-driven projects
Job Type: Full-time
Pay: From $80,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Schedule:
Monday to Friday
Ability to Commute:
Acton, MA 01720 (Required)
Ability to Relocate:
Acton, MA 01720: Relocate before starting work (Required)
Work Location: In person
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Title: Marketing and Proposal Coordinator
Company: Geocomp
Location: Acton, MA
