Overview
Marketing & Events Coordinator Jobs in Burlington, MA at Azara Healthcare
Title: Marketing & Events Coordinator
Company: Azara Healthcare
Location: Burlington, MA
Marketing & Events Coordinator
Skills:
Highly organized self-starter who is willing to work independently and take initiative
Detail oriented project manager with experience in event management, logistics, and promotion
Experience working with show managers, decorators, hotel management, and logistics partners
Excellent written and verbal communication skills with a focus on customer service
Strong technology skills, able to learn and adapt to new platforms
Enthusiastic team player with ability to navigate cross functionally with remote stakeholders
Excitement for event and marketing trends and willingness to share new ideas
Software/Tools:
Microsoft Office (Word, PPT, Excel)
Stova/event management software familiarity
HubSpot – CRM/CMS (preferred)
Adobe Creative Cloud (preferred)
Tasks & Duties:
Regional & National Events
Coordinate participation (contracting, payment, registration) for 100 regional and national events
Maintain conference calendar and communicate with internal stakeholders
participation/attendance for each event.
Internal point of contact for all conference participation and logistical coordination.
Manage logistics/shipping/tracking materials, etc. for all events
Order all materials for conference participation (electrical, material handling, booth materials).
Order and manage giveaways, brochures, signage, other conference materials.
Internal Events
Coordinate logistics, catering and offsite events for all internal company meetings (4/year)
Act as the main point of contact for employees and vendors regarding internal event logistics
User Conference Operations
Order/track attendee giveaways, prizes, awards
Update conference app content.
Work with Event Manager and Director of Marketing to oversee registrations,
payment, refunds.
Manage staff participation and coordination including attendance, housing and ordering shirts
Oversee attendee housing and coordinate with hotel contact.
Be point of contact for answering attendee questions and providing help.
Assist with app, registration/badges, signage, attendee questions during conference.
Partner with conference team on event branding and design.
Other Duties
Maintain conference and webinar calendar pages on website.
Collaborate with team to schedule promotion of speaking and event participation via social and other channels.
Work with sales team to provide lead lists post-conference.
Work with designer and printer to update banners and other conference graphics.
Update brochures and other marketing materials needed for events.
Qualifications:
Minimum BA/BS degree in Event Management, Marketing, Communication
2+ years experience in marketing, conference/event management
Demonstrated ability to coordinate, prioritize and handle multiple priorities and projects simultaneously
Skilled at managing detailed conference logistics and working with event management/show decorators and logistics companies
Must be dependable, highly organized, self-motivated and detail-oriented
Flexibility to accommodate constantly changing environment
