Overview
Office Assistant Jobs in Dubai, United Arab Emirates at Gebr. Heinemann
Title: Office Assistant
Company: Gebr. Heinemann
Location: Dubai, United Arab Emirates
Your new job includes
We are looking for a proactive and highly organized Office Assistant to ensure daily workflows and productivity in our office by performing basic office tasks such as data entry, answering phones, sorting mail, and maintaining filing systems. In particular you will
plan and prepare for office events, including meetings, conferences, and promotional activities, and be the key point of contact for internal and external stakeholders coming to the office
oversee clerical tasks, including sorting and sending mail, and managing office files and documents and personally deliver required documents to external stakeholders by car
answer phone calls, take messages, and welcome visitors to the office
ensure that the office runs smoothly by maintaining an inventory of supplies and ordering new materials as required
schedule and coordinate meetings, appointments, and travel arrangements
assist with the onboarding of new employees to foster a positive and collaborative company culture
Preferred profile
Completed High school diploma or completed commercial education, ideally a bachelor’s degree and relevant professional experience in a comparable position in an international environment
Excellent organizational skills, hands-on mentality, and attention to detail
High customer service orientation with strong organizational and problem solving skills as well as the ability to maintain an overview and set priorities correctly, even in work-intensive phases
Excellent command of English both written and spoken, and ideally a proficiency in Arabic to be able to communicate confidently and professionally in an international environment
Strong communication skills and confidence in speaking to different stakeholders at different levels, ideally experience of working with local authorities
Proficient in MS Office, especially Excel and PowerPoint and digital collaboration tools
