Overview
Real Estate Operations Assistant Jobs in Fresno, CA at Keller Williams Realty
High Producing Real Estate Team Looking for an Executive Assistant
The Opportunity:
This job includes performing general office duties but it also provides you with the opportunity to gain the required knowledge and expertise to excel in the Real Estate industry. Other tasks include marketing of listings in both the print and digital realm. This job also includes much of the responsibilities that a real estate assistant would have including: answering telephones and taking messages; distributing incoming mail; operating scanners and photocopiers; creating documents, spreadsheets and presentations; and answering routine inquiries from clients, agents and brokers. Additional tasks to be delegated once necessary skills and knowledge are attained.
What You’ll Do:
Listing Aspect:
Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
Review and proofread all listings for corrections and make changes as needed.
Coordinate showings.
Provide proactive weekly feedback to sellers regarding all marketing activities.
Coordinate all public open houses and broker open houses.
Input all listing information into MLS and marketing websites and update as needed.
Input all client information into client database system.
Coordinate appointment schedules for open houses, listing presentations, showings, closing meetings and other appointments. Call to remind clients and prospects of scheduled meetings and keep the agent informed of changes.
Marketing/Design Aspect:
Design and coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
Organize and send Just Sold and Just Listed cards for all listings to increase marketing exposure of property and agent and possibly increase listings in area.
Maintain photos in MLS and all websites. Ensure all photos are inputted and represent the property well.
Manage & update agent website(s), blog(s) and online listings.
Regularly assist agent to manage & enhance agent’s social media presence.
Coordinate & implement blog posts on website(s), blog(s), social media and client database email campaigns.
Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials.
Create marketing materials with agent such as writing copy for a newsletter or use pre-designed newsletter from various sources.
Schedule weekly, monthly and quarterly ads in all advertising media for active listings to ensure clients receive all the advertising they were promised.
Keep track of production, billing and shipping dates for advertising materials such as flyer’s and brochures.
Create, manage, and maintain monthly marketing material to all current and past clients.
Miscellaneous:
Track all agent’s numbers, motivate, and hold accountable every member of the team.
Be on time and ready to work every day to maintain a good solid working relationship with agents and clients.
Manage Incoming Calls. Answer the phone with a friendly and upbeat attitude and show a caring attitude to everyone who comes in contact with our company.
Make copies of all ads and send to sellers on a weekly basis so that clients know what is being done for them.
Update mailing lists by adding new prospects and making address changes as needed.
Occasionally run errands, such as putting up and taking down “For Sale” signs, picking up and dropping off contracts, and meeting photographer at properties.
Who You Are:
Excellent computer skills are essential in this position, as the listing/marketing coordinator you will be using database software, word processing programs, spreadsheets, presentation software and graphic design programs. Because this position may require the creation of brochures or flyers to showcase available properties, good writing skills are also important. Strong communication skills are also imperative as you will be on the phone fielding calls from clients, prospective buyers, and other agents. Good organizational skills make it easier to document communication with clients, record listing related requirements and perform other related duties. You know that your strengths are best utilized in a supportive role and value the importance of having a strong team. This is a long-term assistant position. You are willing to work 40 hours per week. You also have a reliable form of transportation and are licensed and insured.
BILINGUAL IS A PLUS. ENGLISH/SPANISH! RE LICENSED IS A PLUS. POSITION BEGINS UPON HIRING.
IF YOU MEET THE QUALIFICATIONS, PLEASE EMAIL RESUME!
Job Type: Full-time or Possible Part Time.
Salary: $13.00 /hour
Job Type: Full-time
Salary: $13.00 /hour
Experience:
administrative assistant: 1 year (Preferred)
Marketing: 1 year (Preferred)
Management: 1 year (Preferred)
Job Types: Full-time, Part-time
Pay: $18.00 – $22.00 per hour
Expected hours: 20 per week
Schedule:
4 hour shift
Monday to Friday
Ability to Relocate:
Fresno, CA 93720: Relocate before starting work (Required)
Work Location: In person
Title: Real Estate Operations Assistant
Company: Keller Williams Realty
Location: Fresno, CA
