Overview
Receptionist / Administrative Assistant Jobs in Dallas, TX at Catholic Diocese of Dallas
Receptionist / Administrative Assistant
Summary
This is a friendly, positive individual who genuinely enjoys helping people and who can manage tasks from start to finish. Requires customer service experience, marketing and social media knowledge and purchasing.
Special Requirements
Active in the Roman Catholic faith with an understanding of the mission of the Church
Proficient in both English and Spanish
Knowledge, Skills and Abilities:
Strong written and verbal communication skills
Organization and the ability to multitask to complete a wide variety of tasks
Strong interpersonal skills to interact positively with all employees
Attention to detail to ensure tasks are completed thoroughly and correctly
Very people-oriented person
Must possess a positive, practical attitude with balanced initiative, be well organized and thorough in all tasks.
Professional phone and business etiquette.
Proficient in grammar and spelling in both English and Spanish and proven ability to successfully communicate in verbal and written form in both English and Spanish.
Interpersonal communication skills and must enjoy interacting well with all visitors.
Professional image while working in an office environment.
Duties
Serve as administrative assistant to the Pastor and Parochial Vicar
Open and Close the Office at the specified times.
Greet office visitors upon arrival and answer phone calls.
Organize the Lobby.
Prepare Prayers of the Faithful for weekend Liturgies.
Coordinate and supervise the bi-monthly food pantry.
Administrative Tasks (filing, copies, take messages, etc.).
Answer questions over the phone or transfer to the area requested.
Answer email inquiries and voice messages.
Help office visitors with questions.
Receive/sort incoming packages/mail and make sure they get to the people addressed.
Manage compilation of Mass Intentions (over the phone, in person, email, or mail).
Manage translation of documents and flyers
Process new registrations to the parish (both online and physical).
Update Parishioners Information (PDS).
Update addresses from returned mail (PDS).
Prepare letters for Pastor’s signature for parishioners.
Prepare letters of membership for parishioners and mail them to parish requesting them.
Take payments (Stipends, Church Donations, etc.).
Update Church bulletin board and parishioner messages.
Collaborate with staff assisting with Parish social media.
Monitor office supply needs (Staples, Kyocera, Amazon, etc.).
Order and put out envelopes for novenas (Mother’s Day, Father’s Day, All Souls, etc.).
Keep track of flowers for the altar – ensuring donations are received prior to sponsored date.
Perform other tasks as assigned by the Pastor or Business Manager.
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Title: Receptionist / Administrative Assistant
Company: Catholic Diocese of Dallas
Location: Dallas, TX
