Overview
Special Events & Communications Assistant Jobs in Ann Arbor, MI at University of Michigan
How to Apply
Applications are welcomed and encouraged from all qualified individuals regardless of background and identity. To apply, please complete the application on the U-M Careers site. A one page cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline experience that is directly related to this position.
Job Summary
The Special Events & Communications Assistant is an important team member who helps make events happen. You will keep everyone organized by tracking tasks and managing event logistics. You’ll collaborate with teammates, communicate with speakers and guests, and assist with event promotions and registration. After events, you’ll help wrap things up with reports, cost tracking, and clean-up. We ask that you have availability for occasional early mornings, evenings, and weekends to provide in-person support for events. With a focus on flexibility, organization, and attention to detail, you’ll help create successful SEAS events and support multiple administrative tasks along the way.
The Special Events & Communications Assistant will report to the SEAS Events Manager, Amy Novak. The Special Events & Communications Assistant opening is a part time, 20 hours a week position. This position is eligible to work in a hybrid working environment.
Mission Statement
The School for Environment and Sustainability (https://seas.umich.edu) is a collaborative and interdisciplinary school. Our mission includes contributing to the protection of environmental resources and the achievement of a sustainable society. We accomplish this by generating and sharing knowledge, contributing to policy and engaging managers and stakeholders. The University of Michigan is a top-ranked public university with excellence in research and teaching. Ann Arbor, home to the University of Michigan, is a town known for arts, culture, parks and restaurants.
SEAS is committed to creating and maintaining an inclusive and equitable environment that respects diverse experiences, promotes generous listening and communications, and discourages and restoratively responds to acts of discrimination, harassment, or injustice. Our commitment to diversity, equity and inclusion is deeply rooted in our values for a sustainable and just society.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a competitive salary and comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Responsibilities*
Support the Special Events Manager through thought partnership and event staffing.
Responsible for comprehensive entry and tracking of event tasks in SEAS’ project management system to ensure transparency and accountability.
Perform room set-ups and take-downs for events and programs including tables, linens, chairs, podiums, coat racks, staging, and other furnishings
Routinely moves audio/visual equipment weighing up to 20 pounds for various events
Assist in event supply purchasing, event site selection, food, and beverage selection and making arrangements for audio visual, transportation, and other services.
Assist with booking speaker accommodations, travel, and logistics
Assist with event registration, speaker and guest communications, and event promotions.
Assist with post-event reporting and cost reconciliations.
Required Qualifications*
2+ years of work experience in a professional setting
Commitment to exceptional customer service, quality, and teamwork.
1+ years of experience managing multiple projects.
Keen knowledge of Google Suite products, proficiency in email marketing platforms (in example MailChimp),
Knowledge of project management software
Modes of Work
Location: Ann Arbor
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
Additional Information
Salary will be determined based on experience.
Salary range at 50% FTR, $21,000 – $23,500
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. Applications will be reviewed as received throughout the posting period and continue until the position is filled.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Opening ID
260262
Working Title
Special Events & Communications Assistant
Job Title
Meetings & Special Events Asst
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Onsite
Hybrid
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
School Nat Res Envir
Department
SEAS Communications
Posting Begin/End Date
2/17/2025 – 3/19/2025
Salary
$42,000.00 – $47,000.00
Career Interest
Hospitality
Title: Special Events & Communications Assistant
Company: University of Michigan
Location: Ann Arbor, MI
